SuperAI isn’t just about what happens on stage—it’s also about the informal moments: dinner conversations, after-panel debriefs, evening meetups, and those spontaneous connections during breaks. For investors, balancing scheduled panels, one-on-one meetings, and social dinners can make or break the opportunity. Being strategic about timing, energy management, and follow-through means you’ll leave with both high-quality connections and refreshed insight. Here’s how to manage your SuperAI schedule without burning out and without losing impact.
- Set Priorities Before You Land
- Build a High-Impact Meeting Layer
- Panel Sessions: When to Attend & How to Engage
- Dinner & Evening Events: Relationship-Building
- Strategically Use Breaks for Transition and Reflection
- Stay Flexible but Disciplined
- Delegate & Pack Smart
- Follow-Up as Part of Your Rhythm
- Conclusion
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Set Priorities Before You Land
Before stepping onto SuperAI’s floor, define your investment priorities. Are you looking at frontier AI, enterprise deployment, or early-stage teams? Which panels align with your thesis? Mapping these priorities in advance helps you decide which meetings are must-attend vs optional. Use the agenda (published in advance) to mark key panels or demo areas that directly feed your focus. That way, when dinner or informal invites come in, you can assess whether they support your strategy or distract from it.
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Build a High-Impact Meeting Layer
Slack into your schedule specific slots for private 1-on-1 or small group meetings. These are your leverage points. Invite founders or co-investors who you want to know well. Schedule them during times when you know your energy will be high—often morning breaks or just after keynote sessions. Use the SuperAI app or platform tools to book in advance, leaving buffer time so you’re not rushing from panel to panel. The best investors we’ve seen use calendar blocks for “Meeting Zone” mixed with pre-planned unstructured time for spontaneous connections.
Panel Sessions: When to Attend & How to Engage
Panels serve multiple purposes: visibility, learning, trend spotting, and occasionally speaking opportunity. Pick panels where your questions can be distinct or where you can add commentary later in dinners or meetings. Arrive early to panels so you can grab seats close to the front, making you more visible. After a panel, linger in the audience to ask questions, meet panelists, or engage with fellow investors. These moments often generate smaller follow-ups or leads that carry weight.
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Dinner & Evening Events: Relationship-Building
Dinners are where the formal fades and relationships deepen. As an investor, accept invitations selectively—those aligned with your priorities, sector focus, or people you genuinely want to get to know. Use dinners not to pitch, but to listen, to hear stories, to understand founders’ values or technical constraints. Evening events often reveal more about culture, team integrity, and adaptability. Mapping in 1-2 dinners per evening, interspersed with breaks, helps ensure you stay sharp, not socially exhausted.
Strategically Use Breaks for Transition and Reflection
Between panels, meetings, and dinners, plan short breaks to recharge, gather notes, or adjust tactics. Use these pauses to reflect: what connections have been most promising? What insights from panels can feed upcoming meetings? Pulling out your notebook or voice memo during a coffee break or an early afternoon lull sharpens your next conversation. Also, these windows are ideal for spontaneous follow-ups (texting, leaving a message) when energy is still high.
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Stay Flexible but Disciplined
Schedules will change—panel overruns, delays, extra meeting requests, and spontaneous dinners will pop up. Have a flexible mindset but draw boundaries: if a last-minute dinner conflicts with your energy budget or another important meeting, be willing to politely decline. Use tools (calendar alerts, buffer times, mobile reminders) to help stay consistent. Some of the most respected investors prioritize quality over quantity: five meaningful discussions beat twenty shallow ones.
Delegate & Pack Smart
If possible, bring an associate or partner who can cover overlapping events, take notes, or host a post-session debrief. Even splitting duties with someone helps you attend more strategically without overcommitting. Also, pack light but smart—charge your devices, have power backups, ensure you can move quickly between session rooms, booths, or dining spaces. When you’re physically ready, managing a packed schedule becomes more sustainable.
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Follow-Up as Part of Your Rhythm
Your meetings and dinners will yield conversations, requests, and leads. Build a rhythm for follow-ups: after each day, review who you met, what was promised, what you’ll ask for, and send short messages or resources while the memory is fresh. During SuperAI, investors often reference panels or dinners when reaching out: “Thanks for your comment during the Frontier AI panel—following up on the model benchmarks you mentioned…” That shows attentiveness. This also differentiates you from investors who drop people after the event.
Conclusion
Juggling meetings, panels, and dinners at SuperAI is more about scheduling with purpose than simply being everywhere. Define your priorities, map out your key panels and meetings ahead of time, use dinners for deeper connections, preserve energy with strategic breaks, and always follow up quickly. Doing all of this will help you turn SuperAI from a whirlwind of activity into real, lasting value.
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